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Company: City of Goodyear
Location: goodyear
Posted on: May 3, 2021

Job Description:


The Goodyear Police Department is looking for a Police Records Specialist to join the team. This position will oversee, manage and coordinate the daily operations and function of the Police Records Division; this position prepares all legal documentation necessary to initiate prosecution of a case. Handle all police reports filed including review, correction, back up documentation, and retention. Responsible for the accuracy of all official records and is responsible for forwarding documentation to parties such as the Courts and Attorneys. Provide technical guidance and interpretation of policies and procedures to internal and external departments concerning the confidentiality requirements and provision of police record information to the public. This position serves as the first point of contact with the general public by walk in or telephone.

The ideal candidate will have an Associate's degree, one year of experience working in an office environment, minimum of one year of experience working with records management systems, with an emphasis on public safety or criminal justice records, and one year of experience with records keeping including laws associated with public records release of information. A high attention to detail and a passion for customer service is a must. Spanish speaking is ideal.

At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. You will become part of a dedicated team of professionals that are committed to build and maintain a highly engaged workforce. You will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation.

We believe that successful employees are those that possess six core values:
Adaptability - Innovation - Empathy - Integrity - Initiative - Optimism

If these six core values are on your list of personal attributes and you want to be a contributing member of Goodyear, then don't wait -- APPLY TODAY!

Examination Process: Only a limited number of the most highly qualified applicants meeting the City's requirements will be invited for an interview. Examination process for this position will include:

After successful completion of the oral board interview, applicants continuing in the process will be given a background packet to initiate the extensive background investigation.

Polygraph Examination
During the background investigation, applicants will be given a polygraph examination administered by a qualified, state licensed police polygraph examiner. The examination will cover criminal activity, drug usage, truthfulness, integrity and employment history.

Psychological Evaluation
The psychological evaluation consists of two parts: a series of written tests to include a suitability assessment and an interview with a certified Psychologist.

Substance Abuse Screening
In accordance with City guidelines, all employees who work in safety sensitive positions will be subjected to pre-employment controlled substance drug and alcohol testing. All offers of employment are conditional upon an applicant's successful completion of screening.

The City of Goodyear Police Department will automatically disqualify any individual who has at any time:
  • Been convicted of a felony or any offense that would be a felony if committed in Arizona,
  • Been dishonorably discharged from the United States Armed Forces,
  • Sold, produced, cultivated, or transported marijuana for sale,
  • Used marijuana for any purpose within the past two years,
  • Illegally used a dangerous drug or narcotic, other than marijuana, for any purpose within the past five years,
  • Exhibited a pattern of abusing prescription medication,
  • Lied during any stage of the hiring process, falsified any information on the application or background questionnaire.

  • Formal Education/Knowledge: Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six-months/one year of advanced study or training past the high school equivalency. Community college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
  • Experience: Minimum one year experience in a related field.
  • Certifications and Other Requirements: Notary Public.
  • Reading: Work requires the ability to read general correspondence, records, reports, manuals, court paperwork, and record requests.
  • Math: Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division.
  • Writing: Work requires the ability to write general correspondence, memorandums, records, reports, and letters.
  • Managerial: Semi-Complex - Work requires functioning as a lead worker performing essentially the same work as those directed, and includes overseeing work quality, training, instructing, and scheduling work.
  • Policy/Decision Making: Moderate - The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. Work involving discretion is typically reviewed before finalized.
  • Technical Skills: Broad Application - Work requires the use of standard technical skills appropriate to the work environment of the organization. Limited analysis and independent thinking is utilized.
  • Interpersonal/Human Relations Skills: Moderate - Interactions may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may also involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.
Essential Functions

This information is intended to be descriptive of the key responsibilities of the position. The following functions do not identify all duties performed by the incumbent. Other duties and responsibilities will be performed as assigned.

  • Reviews and corrects Officers initial report entry, merges reports, and scans all documentation needed into completed reports. Must have knowledge of all state statutes to correct if necessary, and ensure all proper back up documentation (field testing, probable cause, domestic violence forms, victim's rights forms. etc.) is accurate and included in completed reports. Prepares the final disposition forms and fingerprint cards (maintained on site, as well as duplicates sent to the state for criminal history record). Ensures 100% accuracy of these documents.
  • Trains, monitors, and provides feedback to staff in records entry and assists Telecommunications, Officers, and citizens with inquiries and locating information in the Records Management System and CAD.
  • Receives subpoenas for officers. Researches records and prepares appropriate background information.
  • Process all public records requests for the Police Department including audio, video, and photographs. Researches requests, reviews for legal criteria in releasing (under investigation, redaction, etc.), and verifies the identity and involvement of the requestor. This includes processing all requests for background checks from other government agencies, recruiters, law enforcement, and private companies.
  • Performs administrative duties by preparing written correspondence, processing paperwork, supplementing reports for insurance letters, maintaining files, notarizing documents, preparing and distributing accident forms, tracking and purging records, maintaining INTOXILIZER Records, Radar records, issuing permits and registrations, collecting fees, and coordinating meetings and training.
  • Provides customer service by directing customers and staff to appropriate departments or external agencies. Provides assistance to the public by answering and directing telephone calls, entering calls for service (in the Computer Aided Dispatch computer program), greeting visitors, resolving problems and answering inquiries. Must be able to deal with situations that may involve irate citizens or police intervention such as domestic violence, child custody, and complaints against officers.
  • Prepares receipts by entering and reconciling in Naviline and forwarding to Finance Department.
  • Acts as back up for the Administrative Assistant
  • Enters criminal and civil citations into records management system.
  • Prepares all legal documentation necessary to initiate prosecution of a case. Forwards all documentation, within required time frame, to the appropriate agency, including but not limited to; Maricopa County Attorney's Office, City Prosecutor's Office, Municipal and Justice Courts (depending on the location of the offenses), and Juvenile Courts.
  • Manages Volunteer staff (and occasional interns) by assigning projects to and directing as needed for administrative duties.
  • Oversees retention of the official records of the Police Department in custody of the Records Division to ensure documents are carefully maintained according to approved retention schedules. Analyzes and prepares recommendations for City Clerk's office Records Administrator to propose to the state.
  • Responds to inquiries regarding interpretation of policies, procedures, precedents, rules and regulations and Federal, State and local laws as applicable to records entry into the police dept. records management system.
  • Prepares and distributes Uniformed Crime Report (U.C.R.) for State reporting. Acts as department contact for UCR questions and updates issued through the AZ Dept. of Public Safety for the FBI.
12 Month Objectives
  • Obtain notary certification within 12 months of hire
  • Review current policies and procedures regarding Police Department records requests and releases for document, audio, and visual records this will include records, telecommunications, and property and evidence
  • Become proficient on records redaction guidelines, Axon body camera redaction and public records law
  • Submit for attendance, and if approved, attend Police Records Management training class
  • Complete Phases I and II of the Police Records Training Plan including but not limited to
  • Background checks for law enforcement, records requests and releases, basic forms such as ride along forms, vacation watches, and fingerprinting, alert management, and discovery

Keywords: City of Goodyear, Goodyear , Police, Other , goodyear, Arizona

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